Privacy Policy

Latest Update: 25 January 2022

We are very pleased about your interest in our website. Data protection is of particular importance to the management board of the open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt). A use of the internet pages of the open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt) is basically possible without any indication of personal data. However, if a data subject wishes to make use of special services offered by our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the person concerned

The processing of personal data, such as the name, address, e-mail address or telephone number of a data subject, is always carried out in accordance with the basic data protection regulation and in compliance with the country-specific data protection regulations applicable to the open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt). By means of this privacy policy, our company wishes to inform the public about the type, scope and purpose of the personal data collected, used and processed by us. Furthermore, this data protection declaration informs affected persons about their rights.

The open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt), as the data controller, has implemented numerous technical and organisational measures to ensure that the personal data processed via this website is protected as completely as possible. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, every person concerned is free to transmit personal data to us by alternative means, for example by telephone.

Definitions

The privacy policy of the open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt) is based on the terms used by the European General Data Protection Regulation (GDPR). Our data protection declaration should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

Name and address of the controller

open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt)
Mathildenstr. 10/1, 71638 Ludwigsburg, Germany
Phone.: +49 (0)7141 – 239 60 30
E-Mail: info@os4os.org
Websites: www.openscience.eu / www.openscience.de / www.openscience.be / www.openscience.ro

If you have any question about our privacy policy, or data protection in general, please send an email to privacy@os4os.org

Cookies

The internet pages of the open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt) use cookies. Cookies are small data files which are stored on a computer system via an internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier for the cookie. It consists of a string of characters that can be used to assign Internet pages and servers to the specific Internet browser in which the cookie was stored. This enables the Internet pages and servers visited to distinguish the individual browser of the person concerned from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified by means of the unique cookie ID.

Through the use of cookies, we can provide users of this website with more user-friendly services, which would not be possible without the setting of cookies.

By the use of cookies, the information and offers on our website can be  optimised. As already mentioned, cookies enable us to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to enter his or her access data each time he or she visits the website, because this is done by the website and the cookie stored on the user’s computer system.

The person concerned can prevent the setting of cookies by our website at any time by means of a corresponding setting in the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the person concerned deactivates the setting of cookies in the Internet browser used, it is possible that not all functions of our website can be fully used.

Collection of general data and information

The website of the open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt) collects a number of general data and information every time the website is accessed by a data subject or automated system. These general data and information are stored in the log files of the server. The data can be recorded (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of an access to the Internet site, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information which serve to avert danger in the event of attacks on our information technology systems. 

By using this general data and information, open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt) does not draw any conclusions about the person concerned. This information is rather required to (1) deliver the contents of our website correctly, (2) optimize the contents of our website as well as the advertising for it, (3) to ensure the permanent functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber attack. These anonymously collected data and information are therefore statistically evaluated by the open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt) on the one hand and also with the aim of increasing data protection and data security in our company, in order to ultimately ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a person concerned.

Contact via the website

Due to legal regulations, the website of the open science for open societies – os4os gemeinnützige UG (haftungsbeschränkt) contains information that enables a quick electronic contact to our company as well as a direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the data controller by e-mail or via a contact form, the personal data transmitted by the data subject is automatically stored. Such personal data transmitted by a data subject to the controller on a voluntary basis are stored for the purposes of processing or for contacting the data subject. Such personal data will not be disclosed to third parties.

Routine for deleting and blocking of personal data

The data controller will process and store personal data relating to the data subject only for the time necessary to achieve the purpose of storage or where provided by European Directives and Regulations or by any other law or regulation to which the data controller is subject. If the purpose of data storage is no longer applicable or if a storage period prescribed by European Directives and Regulations or any other competent legislator expires, the personal data will be blocked or deleted.

Rights of the data subject

(a) Right of confirmation: Every data subject has the right, granted by the European Directives and Regulations, to obtain from the data controller confirmation as to whether personal data relating to him or her are being processed. If a data subject wishes to make use of this right of confirmation, he or she may at any time contact the controller.

(b) Right of information: Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to obtain at any time and free of charge from the data controller information on personal data relating to him/her and a copy thereof. The European Data Protection Supervisor has also granted the data subject access to the following information:

  • the processing purposes
  • the categories of personal data processed
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular to recipients in third countries or international organisations
  • if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
  • the existence of a right of rectification or erasure of personal data relating to him or her or of a restriction on processing by the controller or a right to object to such processing
  • the existence of a right of appeal to a supervisory authority
  • all available information on the origin of the data

If a data subject wishes to exercise this right of access, he or she may at any time contact an employee of the controller.

(c) Right of rectification: Any person affected by the processing of personal data has the right, granted by the European legislator, to request the rectification without delay of inaccurate personal data concerning him or her. The data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, having regard to the purposes of the processing.

If a data subject wishes to exercise this right of access, he or she may at any time contact an employee of the controller. 

(d) Right of cancellation (right to be forgotten):  Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to obtain from the controller the immediate erasure of personal data relating to him or her, where one of the following reasons applies and where the processing is not necessary: 

  • The personal data has been collected or otherwise processed for purposes for which it is no longer necessary.
  • The personal data were processed unlawfully.
  • The deletion of the personal data is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.

If one of the above reasons applies and a data subject wishes to request the cancellation of personal data stored by us, he or she may contact an employee of the data controller at any time. The employee will arrange for the deletion request to be complied with immediately.

(e) Right to restrict processing: Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to request the data controller to restrict the processing if one of the following conditions is met: 

  • The accuracy of the personal data is contested by the data subject, for a period of time that allows the controller to verify the accuracy of the personal data.
  • The processing is unlawful, the data subject refuses to have the personal data deleted and instead requests that the use of the personal data be restricted.
  • The controller no longer needs the personal data for the purposes of the processing, but the data subject needs them in order to assert, exercise or defend legal claims.

If one of the above-mentioned conditions is met and a data subject wishes to request the restriction of personal data stored, he or she may contact an employee of the data controller at any time. The employee will arrange for the restriction of the processing.

(f) Right to withdraw consent under data protection law: Every person affected by the processing of personal data has the right granted by the European Directives and Regulations to revoke consent to the processing of personal data at any time.

If the data subject wishes to exercise his or her right to withdraw consent, contact an employee of the data controller at any time.

Privacy policy on the use and application of Motomo

The controller has integrated the Matomo component on this website. Matomo is an open source software tool for web analysis. Web analysis is the collection, collation and evaluation of data on the behaviour of visitors to websites.
 
The purpose of the Matomo component is to analyse the flow of visitors to our website. The controller uses the data and information obtained, among other things, to evaluate and optimise the use of this website.
 
The software is operated on the server of the controller, and the log files, which are sensitive under data protection law, are stored exclusively on this server.
 
Matomo uses so-called cookies, text files which are stored on your computers and which enable an analysis of your use of the website. The information generated by the cookie about the use of this website is stored on our servers in Germany and is not passed on to third parties. Your IP address is anonymised immediately after processing and before it is stored.
 
The data subject (visitor) can prevent the setting of cookies by our website, as already described above, at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Such a setting of the Internet browser used would also prevent Matomo from setting a cookie on the information technology system of the data subject.
 
Furthermore, the data subject has the possibility to object to and prevent the collection of data generated by Matomo and related to a use of this website. To do this, the data subject must set "Do Not Track" in their browser.
 
However, with the setting of the opt-out cookie, there is the possibility that the Internet pages of the controller are no longer fully usable for the data subject.
 
Further information and the applicable data protection provisions of Matomo can be found at https://matomo.org/privacy/.

>> Click here to stop your visit from being recorded.

Privacy policy on the use and application of Twitter

data controller has integrated Twitter components on this website. Twitter is a multilingual, publicly accessible microblogging service where users can post and disseminate so-called tweets, i.e. short messages limited to 280 characters. These short messages can be accessed by anyone, including people who are not registered on Twitter. The tweets are also displayed to the so-called followers of the respective user. Followers are other Twitter users who follow the tweets of a user. Furthermore, Twitter enables the addressing of a broad audience via hashtags, links or retweets.

Operating company of Twitter International Company, One Cumberland Place, Fenian Street Dublin 2, D02 AX07, Ireland.

Each time the data subject accesses one of the individual pages of this website, which is operated by the data controller and on which a Twitter component (Twitter button) has been integrated, the Internet browser of the data subject’s information technology system is automatically prompted by the respective Twitter component to download a display of the corresponding Twitter component from Twitter.

If the person concerned is logged on to Twitter at the same time, Twitter recognizes which specific subpage of our website the person concerned is visiting each time the person concerned calls up our website and for the entire duration of their stay on our website. This information is collected by the Twitter component and assigned by Twitter to the respective Twitter account of the data subject. If the data subject clicks on one of the Twitter buttons integrated on our website, the data and information transmitted is assigned to the personal Twitter user account of the data subject and stored and processed by Twitter.

Twitter receives information via the Twitter component that the person concerned has visited our website if the person concerned is logged on to Twitter at the same time as he or she visits our website, regardless of whether the person concerned clicks on the Twitter component or not. If the data subject does not want this information to be sent to Twitter, he or she can prevent it from being sent by logging out of his or her Twitter account before accessing our website.

The current Twitter privacy policy is available at https://twitter.com/en/privacy